Assistant to the Scientific Executive Director (f_m_x) - #1150140

The Helmholtz Centre Potsdam - GFZ German Research Centre for Geosciences is the national centre for research into the geosphere. With around 1,500 employees, we develop a sound understanding of systems and processes of the solid Earth as well as strategies and options for action to counter global change, understand natural hazards and sustainably secure energy and raw material requirements.

The following position in support of our Scientific Executive Director is currently available at the GFZ:

Assistant to the Scientific Executive Director (f_m_x)

Reference Number 9342

Your responsibilities:

• Organisation, coordination and implementation of administrative work processes and procedures as an integral member of the Assistance Team supporting the Scientific Executive Director of the GFZ
• Office management, planning and organisation of internal and external business meetings, events, telephone and video conferences
• Active support work with the preparation of GFZ committee meetings and other governance activities with national and international participants
• Handling of all spoken and written communication and correspondence with internal staff members and external partners and contact persons in both German (C1) and English (B2)
• Preparation and follow-up of Board meetings and events (including the preparation of meeting minutes)
• Planning and organisation of national and international business trips for the Scientific Executive Board

Your qualifications:

• Qualification as foreign language secretary (f_m_x) or similar, i.e. commercial or administrative training with proven written and oral secretarial and office work as well as a proof of your English proficiency (at least B2 level)
• Professional experience in executive assistance or comparable desired
• Proficient handling of MS Office applications (Word, Excel, PowerPoint, Outlook, SAP) and Adobe tools (Adobe Acrobat)
• Highly motivated and confident manner, strong organisational and communication skills as well as willingness to work in a team
• Independent, service-oriented and result-oriented work approach, high flexibility, ability to work effectively under pressure, self-starter and quick learner
• Pronounced integrity and discretion in dealing with information and contact persons at all levels

What we offer:

• Ambitious and varied tasks in a dynamic and international research environment
• State-of-the-art equipment
• Public service benefits
• Extensive training opportunities
• Flexible working hours and conditions
• Support with finding a good work-life balance offered by benefit@work
• Institute day-care centre on site
• Working at the Albert Einstein science park on the Telegrafenberg in Potsdam
• Work place within walking distance of Potsdam main railway station, or just a short ride on the shuttle bus

Start date: 15th August 2024

Fixed-term: 2 years with possibility of a permanent contract (permanent contract from the start for applicants currently working in a permanent position)

Salary: The position is classed as salary group 8 according to “TVöD Bund (Tarifgebiet Ost)”. The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.

Working hours: Full-time (currently 39 h/week); The position is generally suitable for part-time work.

Place of work: Potsdam

Have we piqued your interest?

If so, we look forward to receiving your application by 30th May 2024. Please use our online application form only.

Apply

Diversity and equal opportunities are integral components of our human resources policy. The GFZ actively promotes diversity and explicitly welcomes applications from all qualified individuals, regardless of ethnic and social origin, nationality, gender, sexual orientation and identity, religion/belief, age and physical characteristics. Anyone who has been recognized as severely disabled, will be given preferential consideration in the event of equal suitability and qualification in accordance with the provisions of the German Social Code IX. If you have any questions, please contact our representative for the severely disabled at sbv[at]gfz-potsdam.de, who will be happy to assist you in the further application process. In case of further queries regarding gender equality, please do not hesitate to contact our Equal Opportunities Officer at gba[at]gfz-potsdam.de.

Your personal data will be processed for the purpose of conducting the selection procedure on the basis of Art. 6 para. 1 b, Art. 88 GDPR in conjunction with Art. 26 of the Data Protection Act for the State of Brandenburg. After completion of the procedure, application documents will be deleted in compliance with data protection regulations.

In case of any further queries relating to the field of activity, please contact Mary Teresa Lavin-Zimmer either via email at mary-teresa.lavin-zimmer[at]gfz-potsdam.de or phone +49 (0)331-6264-1024. If you have any general questions about the application process, please contact our recruiting team at our phone number +49 (0) 331-6264-28787.